About QR Code Attendance
About QR Code / Barcode Attendance
QR Code / Barcode Attendance : Each Student and Staff is assigned a unique QR code / Barcode that represents their identity. These QR codes / Barcodes can be generated from the certificate module of our Smart School, and these codes usually contain information about the individual, such as a unique identifier.
- QR codes / Barcodes are seamlessly integrated into the student and staff ID cards. Additionally, individuals can conveniently access their QR codes / Barcodes through their dedicated student and staff profiles.
- To mark attendance, an organiser or instructor uses a QR code scanner.
- Students and staff present their QR Code / Barcode to be scanned upon entry.
- The scanner reads the code, and attendance data is recorded in the system.
- Attendance records are updated in real-time, providing accurate and timely information.
- This data is accessed by administrators for tracking and reporting purposes.
- Administrators gain seamless access to this data, empowering them for comprehensive tracking and insightful reporting.
How to disable the auto attendance and mark the attendance of students and staff using QR Code / Barcode?
To disable the auto attendance, go to the QR Code Attendance > Setting.
On the right side, the settings page will open. Here you can see the Auto Attendance Disabled and Enabled options. Simply click on the disabled option and auto attendance will be disabled; you will now not be able to mark the attendance automatically.
Now, to see how it works, simply go to the QR Code Attendance > Attendance. Here, you can see QR Code Attendance page will open, and on this page you can see that a scanner is open.
Now you are ready to mark the attendance. Simply take the student or staff ID card on which the QR Code / Barcode is already displayed, just show the ID card in front of the scanner and the scanner will scan the QR Code / Barcode ; then the manual option to mark the attendance will be shown on the same page.
Now, you can view some details of the student, such as the student's image, name, class, section, and admission number, and below, you can see the available attendance options. Simply mark the attendance as Present, Late, or Half Day , depending on the time of attendance, and click on the Submit Attendance button. The attendance will be submitted successfully and a message will also be displayed on the screen.
If you wish to rescan the same ID card of the student or staff member, click on the Rescan QR Code / Barcode button located at the top. The scanner will open; proceed to scan the ID card. This time, a message will be displayed that Attendance Has Been Already Submitted as Present, Late, or Half Day.
Now rescan the staff ID card
To verify the student attendance which you marked using the QR Code/Barcode, simply go to the Attendance > Student Attendance.
Simply search for the student attendance you marked by scanning the QR Code / Barcode: select the Class, Section, and Attendance Date then, click on the Search button. The student list along with their attendance will be displayed below, and the Source column shows the type of attendance; here we marked the attendance through the QR Code/Barcode 
On this page, you can verify the attendance of the student whose ID card was scanned, and the attendance status will be displayed, indicating whether the student was Present, Late, Or Half-Day. Here you can also verify the time and source of the attendance.
The same process applies to verifying the attendance of the staff; simply go to the Human Resource > Staff Attendance.
Here search the Role of the staff, select the Attendance Date and then click on the search button. The attendance will be displayed below, and the Source column shows the type of attendance; here we marked the attendance through the QR Code/Barcode 
On this page, you can verify the attendance of the staff whose ID card was scanned, and the attendance status will be displayed, indicating whether the staff was Present, Late, Or Half-Day. You can also verify the Date and Source of the attendance on this page.
How to enable the auto attendance and mark the attendance of students and staff using QR Code / Barcode?
To enable (set to Enabled ) the auto attendance, go to the QR Code Attendance > Setting. When you click on the Setting button, the settings page will open on the right side. Here you can see the Auto Attendance Disabled and Enabled options.
Simply click on Enabled and you will be able to mark the attendance automatically; just scan the QR code and attendance will be marked.
Now, to see how it works, simply go to the QR Code Attendance > Attendance.
Here, you can see QR Code Attendance page will open. On this page you can see that the scanner is open and you are ready to mark the attendance. Simply take the student or staff ID card on which the QR Code / Barcode is already displayed, show the ID card in front of the scanner, and the scanner will scan the QR Code / Barcode. The attendance will be marked automatically and a message will be shown as Attendance Submitted Successfully. 
Note: - When you scan the QR Code/Barcode to mark attendance, the scanner will automatically reopen for scanning the QR Code/Barcode until you close the page. After marking attendance, the scanner will take approximately five seconds and reopen for scanning.
If you wish to rescan the same ID card for a student or staff member, click on the Rescan QR Code / Barcode button located at the top. The scanner will open; proceed to scan the ID card. This time, a message will be displayed that attendance has already been submitted as Present, Late, or Half Day, reflecting the previous marking.
and for the staff while rescanning their staff ID card.
To verify the attendance marked for students, simply go to the Attendance > Student Attendance.
Here, search for the student whose attendance you marked by scanning the QR Code/Barcode. Now, select the Class, Section, and Attendance Date then, click on the Search button, and the attendance will be displayed below.
On this page, you can verify the attendance of the student whose ID card was scanned, and the attendance status will be displayed, whether the student was Present, Late, or Half-Day. You can also see the attendance date and the source of the attendance, showing how it was marked.
To verify the attendance of the staff, simply go to the Human Resource > Staff Attendance.
Here search for the role of the staff, select the attendance date and then click on the search button. The attendance will be displayed below.
On this page, you can verify the attendance of the staff whose ID card was scanned, and the attendance status will be displayed, indicating whether the staff was Present, Late, or Half-Day.
How to check the staff day wise attendance report?
To check the staff day wise attendance, go to Reports > Attendance.
On the right side you can see multiple attendance reports; one of them is the staff day wise attendance report. Simply click on Staff Day Wise Attendance Report, and the search criteria will open below.
Note : - If you disabled the QR Code / Barcode / Biometric Attendance from the System Setting > General Setting > Attendance Type, the Date, IP Address and Agent columns will be removed from the report; if you keep it enabled, these columns will be shown in the report.
If you do not select any criteria and directly click on Search, all staff details will be displayed below, and when you select a specific role, the details for that role will be shown below.
Here, you can see the first option is Role. When you click on Role, the staff role list will open. Select the role whose attendance report you want to see and select the attendance date and source; for Source you get three options: Manual, QR Code / Barcode and Biometric.
When you select the source as Manual, the attendance marked through the Human Resource > Staff Attendance module will be displayed in this report.
After selecting the Role, Date and Source as Manual, click on the search button, and the report will be shown below.
In this report, you can view the Staff ID, Role, Staff Name, Attendance Status, Date and IP Address, Agent, and the Source column, indicating the method used to mark the attendance. In the Attendance column, you will see the attendance status, such as Present, Absent, Half Day, Late, or Holiday.
When you select the source as QR Code / Barcode, the attendance marked through the QR Code / Barcode will be displayed in the report.
Note : - In QR Code / Barcode Attendance, Absent and Holiday as attendance statuses will not be shown in the Attendance column on the staff day wise attendance report.
When you select the source as Biometric, the attendance marked through the Biometric device will be displayed in the report.
Here, you can view the Role, Staff Name, Attendance Status, Date, Source, IP Address and Agent details. In the Attendance column, you will see the attendance status, such as Present, Half Day, Late.