Online Admission

To manage online admission settings, log in from the Superadmin/Admin panel, then go to System Setting > Online Admission Setting, which will redirect you to the online admission setting page.

 Here you can manage Online Admission Form Setting and Online Admission Fields Setting.

1. Online Admission Form Setting -

In this section, you can see the online admission and online admission payment option toggle buttons, and they should be enabled and below them you can set the fees for the online admission form.

In Online Admission Form Setting, you can view Upload Admission Application Form by using the drag and drop tab, and you can download the admission form by clicking on the download icon shown beside the drag and drop tab.

After successfully submitting the online admission form, you can download it from the front site of your Smart School. Look for the "Download Application Form" button located right above it.




Online Admission - The Online Admission module is disabled by default. You have to enable it by checking Online Admission option, then you have to enable it from the Main Menu also.

For this, go to Front CMS > Menus, then click on the + icon of Main Menu, which will redirect you to the Add Menu Item page, where you will see the list of all menu items.

Now click on the Edit icon of ONLINE ADMISSION and then enter Menu Item and External URL Address like yourdomain/online_admission and then click on the Save button.

Note - You can also use the Online Admission module without using Front CMS; for this, use the URL yourdomain/online_admission. 

Online Admission Payment Option - If you want to allow students to pay their admission fees online, then you can enable Online Admission Payment option in your Smart School. After enabling the payment option, you need to enter Online Admission Form Fees. 

Online Admission Instructions - To provide form instructions, enter Online Admission Instructions, which will be visible on the front-side admission form.

Online Admission Terms & Conditions- To provide terms & conditions, enter Online Admission Terms & Conditions, which will be visible on the front-side admission form.

Once the above settings (Online Admission, Online Admission Payment Option, Online Admission Instruction, Online Admission Terms & Conditions) are completed, finally click on the Save button.

2. Online Admission Fields Setting -

To add more fields (system fields or custom fields) in your online admission form, click on the Online Admission Fields Setting tab. Some system fields are available here; check the fields that you want to enable in your online admission form.



You can also enable custom fields from here. For this, create custom fields from System Settings > Custom Fields (by default custom fields are disabled), then check the custom field to make it visible in your online admission form.

How to fill in the online admission form?

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To fill in the online admission form, go to your Smart School domain, then click on the Online Admission tab, then fill in Basic Details ( Class, First Name, Last Name, Gender, Date of Birth, Mobile Number, Email)  Parent Details (Father Name, Father Phone, Father Occupation, Mother Name, Mother Phone, Mother Occupation)  Guardian Details (If Guardian is, Guardian Name, Guardian Relation, Guardian Email, Guardian Photo, Guardian Phone, Guardian Occupation, Guardian Address) and select the needed Documents  and then click on the Submit button.

After you submit the form, you will be redirected to the Online Admission Review Details page, where you can check the details you have filled in previously.

To submit the admission form, click on the Term & Condition and then click on the Submit button.

If the online payment option is enabled from the admin side, then you will see Pay button instead of the Submit button.



To check the terms and conditions, click on the "I agree to the terms and conditions" link. Clicking on this link opens a modal where you can check the terms and conditions of online admission. 

To make payment, click on the Pay button, which will redirect you to the payment gateway page, from where you can pay the online admission form fees by filling all necessary payment details.

Once your transaction is successful, you will be redirected to the success page; then click on the Payment Status button to check the form status.

 

On clicking this button, you will be redirected to the Online Admission Review Details page, where you can check that your form status has changed from Not-submitted to Submitted, Payment Status from Unpaid to Paid with Transaction Id.

To edit admission form details, click on the Edit icon at the top of the Online Admission Review Details page, which will redirect you to the Edit page; here, update the records and then click on the Edit & Save button.

Note - You can edit the form only until it is submitted; once the form is submitted or payment is done, you will not be able to edit the form details.

How to review online admission form details?

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To review online admission form details, go to your Smart School domain and click on the online admission tab, then click on the Check Your Form Status button and then enter your 6-digit Reference Number and Date of Birth and then click on the Submit button, which will redirect you to the Online Admission Review Details page, where you can check your entered details and your form status.

Note -  Once your enrolment has been done from the admin side, you will not be able to check your review details; if you try to do this, you will get the error message "Your enrollment has been done. Please contact to school administrator....!!!" .  You have to contact the Smart School administrator for further communication.